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The Operating System for Live Touring

Plan tours, coordinate crews, and run show day — on the web and in your pocket. From club shows to arena tours, tour-flow keeps your whole touring operation in one place.

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Everything you need to run your tours

Tour management, project boards, crew coordination, and document handling — all in one unified workspace.

Tour Planning & Templates

Create tours with reusable templates for crew, production, and schedules. New events automatically inherit your setup — no copy-pasting, no starting from scratch.

Back
Planning·
87 days·9 Events·Europe/London
·
ME

Festival Season 2026

Jun 5, 2026-Aug 30, 2026

Summer festival appearances across Europe including headlining slots at Rock am Ring and Glastonbury.

OverviewTemplate Crew9Production SheetSchedule TemplatesCrew Messages2Project Tasks6Financials

Template Crew9

Add Crew Member

Management

1
Name
Role
Phone
Email
SC
Sarah Chen
Production Manager

Band

2
Name
Role
Phone
Email
AR
Alex Rivera
Lead Vocals · Guitar

Eventmanagement

Your event hub for show day. Schedules, venues, hotels, crew, and production details — everything your team needs in one place, accessible from any device.

Back
Planning·
Day 14 of 36·Event 22 of 54·Europe/London
·
ME

Glastonbury Festival

Festival Season 2026·Friday, June 26, 2026
OverviewShow Flow8Crew12ProductionDocuments6FinancialsGuest List2To-do List7Crew Messages3

Linked projects

1

Festival Season

Advancing

Active
Notes
Notes 1

Artist entrance is stage left. Keep the VIP photo moment after encore only.

Notes 2

Local runner holds radio channel 3. Backline riser clears after previous act.

Schedule

5 items
13:00
15:00
Stage Setup & Line Check

Changeover from previous act

15:00
16:00
Sound Check
Live
22:00
23:30
Show
Show Start

90 min set

23:30
00:30
Strike & Load Out
Logistics
VenueHotelsContacts
Venue
Worthy Farm
Pilton, Shepton Mallet, Somerset BA4 4BY, UK
Capacity: 135,000
No contacts available

Project Management

Drag-and-drop Kanban boards for merch, logistics, and production. Assign tasks, set deadlines, and track progress across your team.

Project Management — Neon Lights World Tour 2026

BACKLOG3

Venue permit package

HighMar 28A

Truck routing for backline

HighApr 10E

Backup equipment inventory

MediumL
PLANNING2

Production budget approval

High3/5Mar 30M

Rigging plans per venue

High2/6Apr 1D
IN PRODUCTION2

LED wall rental specs

High2/4Mar 10R

IMAG and content package

MediumApr 1V
REVIEW1

Stage design review

MediumS
DONE2

Photo pass workflow

LowP

Book L-Acoustics K1 system

L

And so much more

Every detail matters when you're on the road. Here's what else is built in.

Show Rundowns

Build minute-by-minute rundowns and run them live from a show-caller view.

PDF Day Sheets

Generate professional PDF day sheets for your crew with one click.

Advance Forms

Collect venue and production data with shareable advance forms — no more chasing emails.

Venue Spec Sheets

Store and manage detailed venue specifications and technical requirements.

Document Management

Upload and organize files per event, tour, or project with cloud storage.

Shared Booklets

Create and share interactive digital booklets with your crew and clients via mobile.

Crew Library

Save crew members to your library and reuse them across tours.

Guest Lists & Door Check-in

Manage guest lists, then check people in at the door with QR scan and PIN-protected access.

Travel & Off Day Planning

Plan travel days and off days with dedicated scheduling tools.

Flight Lookup

Look up real-time flight information directly from event pages.

Calendar & iCal Feeds

See every show on one calendar and subscribe from Apple, Google, or Outlook.

Notifications

Stay in the loop with real-time push on mobile and configurable email digests.

Team Chat

Keep the conversation right next to the work — no more scattered Slack threads.

Role-Based Permissions

Control access with granular permissions for tours and projects.

Multi-Workspace

Manage multiple workspaces for different labels, agencies, or clients.

Now on iOS

Your whole tour, in your pocket

The tour-flow mobile app puts day sheets, schedules, and crew details in everyone's hands — on stage, backstage, or on the road.

  • Open shared booklets without a tour-flow account
  • Keep day sheets, times, and crew info with you
  • All important show details in one app
Download on theApp StoreAndroidJoin the beta

Why I Built tour-flow

I built tour-flow because the same tour-planning problems kept coming up on the road.

Started from real tour work

Tour work often meant spreadsheets, email threads, and several tools at once. I wanted one place where the important details could stay organized.

Made for tour workflows

The features come from real day-to-day touring needs, like reusable crew lists, templates, and PDF day sheets. tour-flow is shaped around how tours are actually planned and run.

One place for the team

Tour managers, production teams, and crew can find the same current information without searching through different tools.

Plans that scale with your growth

Start free and upgrade as your touring operation grows.

Free

Get a feel for tour-flow

Free

No credit card required

  • 1 workspace
  • 1 event
  • Team Chat
  • Enhanced Crew Management
  • No tours
  • No document storage

Hobby

For occasional tour managers

€4.17/month

€50 billed annually

  • 1 workspace
  • 3 parallel tours
  • Unlimited events
  • Enhanced Crew Management
  • No document storage
Popular

Freelance

For working tour managers

€8.33/month

€100 billed annually

  • 5 workspaces
  • Unlimited tours & events
  • 3 GB document storage
  • Enhanced Crew Management
  • Crew Library
  • PDF Export
  • Flight Lookup

Professional

For teams & production companies

€12.50/month

€150 billed annually

  • Unlimited workspaces
  • Unlimited tours & events
  • 10 GB document storage
  • Enhanced Crew Management
  • Crew Library
  • PDF Export
  • Flight Lookup
  • Project Management & Kanban
  • Team Collaboration
  • Advance Forms
  • Calendar & iCal Feeds
  • Show Rundowns

Start with the free plan · Upgrade anytime from your dashboard · Cancel anytime

Ready to streamline your touring operation?

Join tour managers and production teams who are already saving hours every week with tour-flow. Start free, no credit card required.

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FAQ

Frequently Asked Questions

Everything you need to know about tour-flow pricing. Can't find what you're looking for? Contact us at it@tour-flow.net