Tours
Create and manage tours with templates for crew, production, and notes.
Tour Management
Tours are the top-level organizing unit for tour management in tour-flow. A tour contains events, templates, travel days, off days, documents, booklets, chat, and financials when those features are available on your plan.
Creating a Tour
Navigate to Tours in the sidebar and click Create Tour.
Tour Fields
| Field | Description |
|---|---|
| Name | Tour name (e.g., "UK Headline Tour 2026") |
| Description | Brief overview of the tour |
| Start Date | First date of the tour window |
| End Date | Last date of the tour window |
| Status | Planning, Active, Completed, or Cancelled |
| Budget | Optional planning amount for the tour |
Tour Templates
Templates define the default data that every new event on this tour can inherit.
Crew Template
Define your touring crew at the tour level. When a new event is created, it copies this crew list as a starting point. Categories include:
- Management — Tour Manager, Production Manager, etc.
- Band — Musicians, vocalists, and technicians
- Crew — Sound, lighting, stage, and backline techs
- Helpers — Runners, merch sellers, assistants
- Hands — Local stagehands (typically varies per event)
Production Template
Create production cards that describe your standard technical requirements. These are copied to each event and can be customized per-venue.
Notes Template
Add recurring notes, tour policies, or reference information that should appear on every event by default.
Hotel Room Template
Build reusable rooming patterns at the tour level. Event, travel day, and off day hotels can apply these templates so room assignments stay consistent.
Schedule Templates
Store standard tour-level schedules and reuse them when building events, travel days, and off days.
Template Propagation
When you update a tour template after events already exist, you can propagate the changes:
- Push crew template changes to all events
- Push production template changes to all events
- Push notes template changes to all events
- Push hotel room template changes where supported
Each event keeps its own copy of the data, so propagation overwrites the event's current data with the updated tour template.
Tour Overview
The tour detail page shows:
- Event timeline — all shows in chronological order
- Tour stats — number of events, confirmed vs. pending
- Crew template — your default crew list
- Production template — your default production specs
- Schedule templates — reusable day timelines
- Hotel room templates — reusable rooming patterns
- Travel days — logistics between shows
- Off days — rest and buffer days
- Documents — tour-level files available across the tour
- Booklets — shareable tour packets
- Financials — tour-level income, expenses, event summaries, and net totals when enabled
- Linked projects — project boards connected to the tour
Linked Projects
Tours can be linked to projects. This is useful when a tour has related workstreams such as merch production, marketing, advancing, or equipment prep. Linked projects remain project boards, but the relationship makes it easier to navigate between touring logistics and project work.
Tour Chat
If chat is enabled, use tour chat for routing, staffing, policy, and other decisions that affect the whole tour.
Tour Status
| Status | Meaning |
|---|---|
| Planning | Tour is being put together |
| Active | Tour is currently running |
| Completed | Tour has finished |
| Cancelled | Tour was cancelled |
Changing tour status doesn't automatically affect event statuses — events are managed independently.