Travel & Off Days
Plan travel logistics and rest days between shows.
Travel & Off Days
Not every day on a tour is a show day. tour-flow provides dedicated planning for travel days and off days, with schedules, hotels, contacts, crew, notes, and documents where needed.
Travel Days
Travel days represent days spent moving between cities or venues.
Travel Day Details
| Field | Description |
|---|---|
| Date | The travel day date |
| Departure | Departure city, time, and location |
| Arrival | Destination city and expected arrival time |
| Transport | Bus, flight, van, train, etc. |
| Distance | Estimated distance |
| Duration | Estimated travel time |
| Notes | Border crossings, rest stops, special instructions |
Travel days can also include schedules, hotels, contacts, documents, and crew information when the day needs more structure than a simple routing note.
Planning Tips
- Schedule travel days to ensure adequate rest between shows
- Factor in time for customs and border crossings on international tours
- Include buffer time for traffic and delays
- Note early check-in requirements for hotels at the destination
Off Days
Off days are rest or buffer days with no travel or shows scheduled.
Off Day Details
| Field | Description |
|---|---|
| Date | The off day date |
| Location | City where the crew will be |
| Hotel | Accommodation details |
| Notes | Optional activities, laundry, sightseeing, etc. |
Off days can include schedules, hotel details, contacts, documents, and notes for local plans, laundry, travel prep, or recovery logistics.
Why Off Days Matter
- Crew rest and wellness are critical for a successful tour
- Off days prevent burnout on long routing
- They provide buffer for unexpected delays or schedule changes
- Team morale improves significantly with planned rest
Tour Calendar View
Travel days and off days appear alongside events in the tour's chronological view, giving you a complete picture of the routing:
- Show days — events with full day sheet details
- Travel days — logistics and routing information
- Off days — rest and buffer days
- Project deadlines — work that needs to land around the routing
This makes it easy to spot routing problems like back-to-back long drives without rest, or shows scheduled too close together.