Quick Start Guide

This guide walks you through creating your first workspace, tour, and event.

Step 1: Create a Workspace

After signing in, you'll be prompted to create your first workspace.

1. Choose a workspace name (e.g., your company or band name)
2. Enable the features you need:
   • Tour Management — tours, events, crew, travel
   • Project Management — Kanban boards and collaboration
3. Invite team members (optional — you can do this later)

Step 2: Create a Tour

Navigate to Tours in the sidebar and click Create Tour.

Fill in the basics:

• Tour Name — e.g., "European Summer Tour 2026"
• Description — brief overview
• Start & End Dates — the tour window
• Status — Planning, Active, Completed, or Cancelled

Step 3: Set Up Tour Templates

Templates are what make tour-flow powerful. Once set up, every event you create inherits them.

Crew Template

Go to your tour's Crew tab and add members by category:

For each member, add name, role, phone, email, and any notes (dietary needs, etc.).

Production Template

In the Production tab, create cards for your standard technical requirements:

• Sound system specifications
• Lighting rig requirements
• Stage dimensions and power needs
• Backline requirements

Notes Template

Use the Notes tab for any recurring information:

• Tour policies and protocols
• Emergency procedures
• Catering preferences
• General hospitality needs

Step 4: Create Your First Event

Go to Events and click Create Event.

1. Select your tour from the dropdown
2. Fill in event details:
   • Name — e.g., "Berlin, Columbiahalle"
   • Date & Time
   • Venue — name, address, capacity
   • Status — Pending or Confirmed

When you select a tour, the event automatically inherits all tour templates. You can then customize the crew, production, and notes specifically for this show.

Step 5: Build Your Day Sheet

Each event serves as a complete day sheet. Add:

• Schedule — load-in, soundcheck, doors, show, load-out
• Venue details — address, contacts, parking, WiFi
• Hotel info — name, address, check-in time
• Contacts — venue PM, promoter, local security
• Notes — anything specific to this show

What's Next

• Add more events to your tour routing
• Plan travel days between shows
• Upload documents — contracts, riders, stage plots
• Set up a project board for merch, logistics, or production tasks
• Configure notifications to keep your team in sync